An Office Administrator’s role is a highly responsible one which encompasses a multitude of functions. The person’s chief duties include the planning, organizing, and managing the integrated fiscal, administrative, and facilities operations of the organization. These include the development and implementation of operating policies, systems, and standards.

In some Corporates, an Administrator is effectively a part of the management team and plays an equally important role in the direct participation in strategic policy and operational decision making. At times the administrator is considered as the focal point of liaising on both strategic and everyday management issues, thus overseeing the human resources management.

An efficient Administrator must have excellent oral and written communication skills, the ability to gather data, compile information, and prepare reports, knowledge of computer skills e.g. Microsoft applications, processing computer data and formatting and generation of reports.

Other key functions include the ability to make accurate and effective administrative/procedural decisions and judgments and developing and maintaining recordkeeping systems and procedures.

The person needs to have a pleasing and helpful personality and the capability to resolve all related administrative issues. An eye for accuracy, exact details and timely deliverables make this job profile a high-pressure job. While precision and dedication are synonymous with this profile, honesty and trustworthiness are two essential traits which an Administrator must possess.

A Bachelor’s degree in Arts/Commerce combined with specialised courses in Business Administration is a basic requirement. A post-graduate degree in Business Administration is advantageous though not compulsory. An Administrator has to constantly upgrade his/her skills with the latest developments in Computer Applications and other relevant areas.

Growth prospects and remuneration are excellent and commensurate with an individual’s personal efforts and skills. An Administrator can graduate to a Manager and even a General Manager in a short space of time based on a proven and successful track record.

Accuracy and speed are the two most demanding features of the job of a Data Entry Clerk. The job is a hi-pressure job and is driven totally by deadlines.

A Data Entry Clerk has to operate a variety of data entry equipment. The person has to be efficient at transcribing functions, verifying source materials to computer-readable media, inputting and maintaining correct databases and effective retrieval of data from the computer terminal according to established guidelines.

Knowledge of how to manage abstract and code designated information from source material according to predetermined coding system, research any lost or missing information in accordance with established procedures, reformatting, rearranging and interpretation of material using the standard department applications and methods are some of the key areas of function of a Data Entry Clerk.

Some other duties include the verification, and completion of transcribed data, compiling reports from existing records, assisting with special projects by searching computer files and gathering records as requested. Others include maintaining all/any records in accordance with the organisations’s priorities and procedures.

A Data Entry Clerk must possess prior experience of data entry, have ample administration experience in areas like handling of telephone calls, filing, faxing and photocopying. The person must be highly meticulous, organised and have a methodical approach to all related tasks and duties assigned.

A matured approach to work which demands the confidentiality and trust are essential characteristics of this job profile. Compensations are in accordance with the person’s experience and the growth prospects depend are performance driven.